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Ever turned up to a meeting and felt like your gear was holding you back? The right presentation supplies can make the difference between a forgettable slide deck and a memorable performance. Whether you’re pitching to clients, teaching a class, or presenting at a trade show, tools that are reliable, easy to use, and suited to your space help you focus on the message — not the technical hiccups. Think of good supplies as the stagecraft for your ideas: the lighting, the mic, and the prompter all rolled into one.
No two presentations are identical, but some items show up again and again in successful setups. These essentials cover both small meeting rooms and larger venues, and they’re worth stocking in your kit.
A clear image is non-negotiable. Projectors and large-screen displays vary by brightness, resolution, and portability. For rooms under 15 feet long, a compact projector with 2,500–3,500 lumens can work well; for rooms over 20 feet, step up to 4,000 lumens or more and consider a 90–120 inch screen for good visibility.
Screens come in fixed, pull-down, and tripod styles. A 60–100 inch diagonal portable screen is a versatile choice for road warriors, while a fixed wall screen in 100–120 inches is ideal for a dedicated meeting room. Matte white screens reduce glare and keep colours true.
A wireless clicker keeps you moving and helps maintain eye contact. Look for a model with forward/back buttons, a built-in laser pointer, and a wireless range of 30–100 feet depending on your audience size. Some include timers and vibration alerts to keep you on track.
Printed handouts still matter. Laminators that take up to 12 inch-wide pouches protect key materials, while A4-size folders (about 8.3 by 11.7 inches) and presentation wallets give a polished feel. These are great for leave-behinds and workshop packets.
Flipcharts are low-tech but effective, especially for brainstorming sessions. A standard flipchart pad is roughly 27 by 34 inches and sits on an easel. Thick markers (chisel tips) and magnetic accessories make these durable tools for interactive sessions.
For posters and graphics, foamboard displays and folding display panels are staples. Typical poster sizes are 24 by 36 inches or 36 by 48 inches; pick boards that are lightweight (under 5 pounds) yet rigid enough to stand upright without wobbling.
Even a small room can benefit from a compact PA system or powered speaker if you’re presenting to more than a dozen people. Look for battery-powered systems with Bluetooth connectivity and a mic input. A single PA speaker usually weighs between 10–25 pounds and can cover rooms up to 300 people when paired.
Adapters for HDMI, USB-C, and older VGA ports are lifesavers. Always carry an HDMI cable at least 6–10 feet long plus a USB-C to HDMI adapter for modern laptops and tablets. Extra audio cables, a small multi-socket power strip, and cable ties will keep your setup tidy.
The UK offers a healthy mix of specialist office retailers and general stores that stock presentation supplies. Here’s a practical rundown of where to shop, what they’re good at, and why you might choose one over another.
Ryman is a go-to high-street option for stationery and presentation basics like folders, flipcharts, markers, and laminated sleeves. Their range balances quality and price, and you’ll often find seasonal promos. Ideal for last-minute purchases and standard office supplies.
Staples is built around office needs, so expect a broad selection of laminators, display boards, projector accessories, and presentation folders. They cater to both small businesses and corporate buyers, offering bulk deals that reduce the per-item cost when you’re buying in volume.
Viking (formerly under Office Depot brands in some markets) serves business buyers with a strong online catalogue. Their strengths are competitive pricing on consumables, presentation kits, and bundling options that make outfitting a meeting room more cost-effective.
Paperchase leans into design-forward stationery and premium folders. If aesthetics matter — for client-facing presentations or creative workshops — their range of stylish presentation wallets, specialist papers, and decorative folders can help you stand out.
WHSmith is a convenient option for printed supplies, folders, and smaller display tools. With high-street locations and an online store, they’re useful for grabbing quick items like poster boards or adhesive pads without waiting for delivery.
Argos stocks a lot of tech and AV gear, from portable projectors to PA systems and project stands. Prices are competitive, and if you need a projector screen or speaker quickly, their click-and-collect option is handy. Argos is great when you want electronics alongside traditional office supplies.
John Lewis offers more premium audio-visual gear and protective cases. For higher-end projectors, PA speakers, and laptop bags built to last, John Lewis combines brand-name options with reliable customer service and extended warranties on some products.
Amazon is the marketplace that covers everything — from budget clickers to pro-grade projectors. The trick is to vet sellers and read reviews carefully. Amazon shines when you need variety, fast delivery, and competitive pricing across a huge selection.
For bespoke displays and creative presentation materials — like craft foam, specialty boards, and decorative elements — Hobbycraft is a great resource. If your presentation needs visual flair, they have supplies to build eye-catching stands and tactile props.
Choosing a projector and screen can feel technical, but focusing on a few key factors simplifies the decision. Think about room size, ambient light, and your travel needs.
Projector brightness, measured in lumens, determines readability. For dimmed rooms under 15 feet deep, start at 2,500 lumens. For larger rooms or where lights stay on, choose 3,500–5,000 lumens. Brightness is the No. 1 factor for keeping slides readable at a glance.
Resolution affects clarity. For text-heavy presentations, aim for at least 1080p to keep letters crisp. If you show high-resolution images or video, consider 4K models that work well with larger screens of 90–120 inches diagonal.
Screen size depends on viewing distance. A good rule of thumb is that the screen height should be about one-fifth of the furthest row’s viewing distance. For example, in a room where the furthest viewer sits 25 feet away, a screen height of roughly 5 feet fits well — which commonly equates to a 100–120 inch diagonal screen.
It’s tempting to cut costs, but smart spending pays off. Save on consumables — folders, markers, and basic cables — where standard brands perform well. Splurge on items that directly affect audience experience: a bright, reliable projector, a comfortable microphone, and a sturdy display screen. These are the features your audience notices first.
Green choices matter, and they’re increasingly easy to make. Look for recycled paper handouts, reusable flipchart pads, and refillable markers instead of disposables. Many retailers now offer recycled foam boards and energy-efficient LED projectors that draw less power. Small swaps — such as digital handouts to reduce paper — can cut your footprint while modernizing your presentations.
Shopping online can save time and reveal better prices, but a few strategies help you avoid headaches. Read verified reviews, compare specs closely (especially for projectors and microphones), and check dimensions in inches so you know what fits in your vehicle or room. When possible, buy from sellers that offer easy returns and clear warranty terms — that peace of mind is worth an extra pound or two.
Longevity is about care. Clean projector filters regularly to avoid overheating, keep cables coiled and labelled to prevent damage, and store delicate items like clickers and laser pointers in a padded case. Replace batteries before important events — a fresh pack of AA batteries is a small investment that prevents embarrassment.
Want to get the best value? Start by listing the exact features you need, then compare across a few retailers. Use price alerts and check clearance or refurbished sections for premium items at a discount. Remember that stores like Staples and Viking often offer business accounts with volume discounts, while retail chains like Argos and John Lewis might provide seasonal promotions. Don’t forget to include a small allowance for accessories — cables, adapters, and spare batteries add up.
Before you step on stage, run through a quick checklist: is your projector set to the correct resolution? Do you have the right adapter for your laptop? Are spare batteries and a backup USB drive available? Have you tested audio levels in the room and confirmed the screen size suits the audience? A short pre-presentation routine of 10–15 minutes can iron out most issues and give you the confidence to present smoothly.
Choosing the right presentation supplies in the UK means balancing gear quality, budget, and where you shop. Whether you pick up essentials at high-street stores like Ryman and WHSmith, hunt tech bargains at Argos and Amazon, or invest in premium AV gear via John Lewis, planning and the right accessories will elevate your message. With the right tools and a little practice, your next presentation can feel less like a gamble and more like a performance you control.
| Presentation Supplies - Other | Price | |
|---|---|---|
| Smartphoto Folded Place Cards - Set Of 12 | £ 9,99 | |
| Promethean Ap9-pen-b Interactive Whiteboard Accessory Digital Marker B | £ 15,32 | |
| Edding 95 Glass Marker 4 Pc S Bullet Tip Black. Blue. Orange | £ 18,06 | |
| Nobo Essence A4 Poster Frame | £ 24,41 | |
| Nobo Essence A4 Poster Frame | £ 24,41 | |
| Presentation Skills Cpd Certified Online Course | £ 35,- | |
| Swash Premium Highlighters Assorted Pastel Colours Pack 48 - Hlp48apt | £ 39,08 | |
| Nobo 1902397 2000 X 1513mm Tripod Mounted Projection Screen | £ 227,- | |
| Portwest Covid A Frame Warning Sign - Yellow | £ 346,- | |
| Logitech Rally Board 65 Cart Black Grey | £ 2.326,80 |
